Privacy Policy

Effective date: 5 June 2026

Entity: Axys Analysis LLC (“Axys Analysis”, “we”, “us”, “our”)

Section 1 — Who we are

Axys Analysis LLC provides a B2B SaaS cognitive screening and structured candidate assessment platform. We are the data controller for information collected through our platform and marketing site.

Section 2 — Information we collect

2.1 Account and organisation data

Name, work email address, job title, organisation name, billing information.

2.2 Candidate data (collected on behalf of our customers)

Name, email address, assessment responses, behavioral signals captured during assessments (focus shifts, tab changes), and scored results. We act as a data processor for candidate data — our customers (hiring teams) are the data controllers for their candidates.

2.3 Usage data

Feature interaction events, page views, session metadata. Collected via PostHog. Anonymised before storage.

2.4 Technical data

IP addresses, browser type, request metadata. Collected by Vercel and Sentry for security and error monitoring purposes.

Section 3 — How we use your information

To provide, operate, and improve the platform
To process payments and manage subscriptions (via Stripe)
To send transactional emails (via Loops) — account alerts, billing notices, assessment notifications
To monitor platform health and diagnose errors (via Sentry)
To understand feature usage and improve the product (via PostHog)
To generate assessment questions from job descriptions submitted by customers (via Anthropic). Job description text is sent to Anthropic's API for this purpose.
To comply with legal obligations

Section 4 — Data retention

Personal data: retained for up to 24 months from the date of collection, or until you request deletion, whichever is earlier.
Candidate data: anonymised after 24 months. Declined candidates' data is deleted after 60 days, or immediately upon job closure, whichever is earlier.
Anonymised and aggregated analytics data: retained indefinitely.
Billing records: retained as required by applicable law.
Contact form submissions and waitlist signups: retained for 24 months, then deleted.
Legal consent records (signup agreements): retained for the duration of your account plus 3 years after account termination, as required for compliance documentation.
Deletion request records: retained for 3 years from the date of the request for audit and compliance purposes, then deleted.

Section 5 — Sub-processors

We use third-party sub-processors to deliver our services. A full list is available at /legal/sub-processors. We will provide at least 30 days notice before adding or replacing any sub-processor that processes personal data.

Section 6 — Data sharing

We do not sell personal data.

We do not share personal data with third parties except:

Sub-processors listed at /legal/sub-processors, under contractual obligations
Where required by law or valid legal process
In connection with a merger, acquisition, or sale of assets, with notice to users

Section 7 — Cookies and tracking

We use cookies for authentication session management and product analytics (PostHog). We do not use advertising cookies or sell data to advertisers. You may opt out of analytics tracking by contacting us at contact@axysanalysis.com.

Section 8 — Your rights

Depending on your location, you may have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data
Object to or restrict certain processing
Data portability

To exercise any of these rights, submit a data deletion request. We will respond within 30 days.

Candidates: your rights regarding assessment data should be directed to the hiring organisation that administered your assessment. We will assist our customers in responding to candidate rights requests.

Section 8A — Automated decision-making

Our platform uses AI-generated assessments to produce scored evaluations of candidates. These scores are one input into hiring decisions and are not used as the sole basis for any employment decision.

You have the right not to be subject to decisions based solely on automated processing that produce legal effects or similarly significant effects. Our customers (hiring teams) are required by our Terms of Service to use assessment results alongside other evaluation methods and to apply human review before making hiring decisions.

If you believe an automated decision has been made about you without appropriate human involvement, contact the hiring organisation that administered your assessment. You may also contact us at contact@axysanalysis.com and we will assist in resolving your concern.

Section 9 — Security

We use industry-standard security measures including encryption in transit (TLS), encryption at rest, access controls, and rate limiting. We conduct regular security reviews. In the event of a data breach affecting your personal data, we will notify affected parties as required by applicable law.

Section 10 — Children

Our platform is not directed at individuals under the age of 18. We do not knowingly collect personal data from minors.

Section 11 — Changes to this policy

We will post any changes to this policy on this page with an updated effective date. For material changes, we will notify customers by email at least 30 days before the change takes effect.

Section 12 — Contact

Axys Analysis LLC

contact@axysanalysis.com

/legal/sub-processors (sub-processor list)